Enterprise Content Management with

Hummingbird Enterprise

Hummingbird Enterprise is a world leader Enterprise Content Management software that meets the Basel II compliance criteria. With Hummingbird Enterprise document lifecycle processes can be formed and managed. With over 7.500 corporate customers and 2 milllion users, Hummingbird has 52 offices in 20 countries.

Basel II Compliance Criteria and Enterprise Content Management
Nowadays, management and reporting of operational critical information to meet the compliance criteria has become one of companies’ primary concerns. 

Content Infrastructure Essential for Compliancy with the Audit Standards
Content management and disposition processess should be formed as stated in the regulations in order to constitute the document content infrastructure which will meet the compliance criteria. This first step is feasible only if Document Management, Records Management and Archive Management process are handled together. Policies related to the content are defined with these component structures. Besides, more effective management and interaction tools are required in the content creation, review and approval processes. Four main steps should be clearly defined for compliance reasons.

• Create/Capture: Information is either created by user or captured using different media such as fax, letter, form, e-mail, etc.

• Manage/Review: Content may be reviewed and approved before being delivered to the users as final versions.

• Distribute/Publish: The conventional document sharing processes are replaced with automated distribution and publishing processes with the use of intranet and portal applications.

• Store/Preserve: A document’s file and lifecycle plan should be defined in every detail from its creation to its disposal, and the individual steps in this plan should be monitored and reported when needed.

Hummingbird Enterprise

Hummingbird Enterprise is an Enterprise Content Management software developed as a solution for the management of enterprise content which is collected from various channels. Hummingbird Enterprise provides an Enterprise Content Infrastructure in compliance with the regulations and presents an integrated platform for content process management. Hummingbird Enterprise possesses advanced business functions for the systematic capture/creation, management, review, distribution/publishing and storage/preservation of business content in accordance with the predefined rules and conditions.

Content Management

Hummingbird Enterprise Content Management increases the firms’ operational efficiency, prevents document replication and shortens document access time. Hummingbird Enterprise software has the following main functions:  Unified Data Repository, Library Services, Version Control, user and task-based Security, Advanced Search and Internet Publishing.

• Unified Repository: All enterprise content and documents, such as electronic records, e-mails, web content, messaging records and reports can be accessed from a single point.

• Robust Security: Access to applications and information is controlled by utilizing a strong security model. Integration with the existing LDAP, ADS, NTLM, NDS and Netegrity SiteMinder structures is feasible.

Records Management
Hummingbird Records Management component includes advanced tools for the automated management of records from their creation to their disposition. It is compliant with the U.S. Ministry of Defence 5015.2,  UK Public Records Office (UK PRO), European Union MoReq Specifications and FDA 21CFR11. Hummingbird Records Management manages controls related to the long-term access, audit and preservation all enterprise content such as product specifications, test protocols and e-mails.

Knowledge Management
Hummingbird Enterprise Knowledge Management provides a unified search opportunity from various sources including Lotus Notes, Microsoft Exchange Server, web sites, file repositories, document management systems, multimedia libraries, databases and enterprise operating systems. Hummingbird Enterprise provides advanced tools for the formation, monitoring and management of corporate taxonomy.

Enterprise Workflow

With Hummingbird Enterprise Workflow, you can manage the workflow opportunities and lifecycles. It provides advanced tools for modelling, automating and reporting the corporate business processes.  

Collaboration
By integrating Hummingbird Enterprise Collaboration with the Document Management module, the communication and data exchange among team members in different locations are recorded and managed automatically in the system.  The corresponce among project team members by using the Instant Messaging tool is also stored in the system providing fast access later on.

Query & Reporting
Hummingbird Enterprise possesses detailed reporting and query tools for observing the efficiency of the application. Managers and content owners can monitor and report  the project status, incurred searches, business process and access information in a very detailed level.

Corporate Portal
Hummingbird Enterprise Portal module provides a personalized interface to each user in the organization taking their roles in the processes into account. The portal module works in integration with the Hummingbird modules.

Integration
Hummingbird Enterprise can be easily integrated with other enterprise applications, such as Customer Relationship Management (CRM), Enterprise Resource Planning (ERP) and Supply Chain Management (SCM). Integration with various widely-used applications is already available.

TEPUM Sigma

Phone: 90-212315 05 15 . e-mail: info@sigma.net.tr